Arizona College Preparatory's Attendance Policy
Attendance Line (480) 424-8003
If your child is going to be absent from, Online or On-Campus, school for any reason, please call our attendance line at 480-424-8003, following the provided instructions.
Contacting a teacher will NOT substitute for notifying the office.
You must call the Attendance line about each student absence, either for the day or only individual class period(s).
Thank you for your cooperation
Regular attendance and prompt arrival at school are vital to the Arizona College Preparatory
student’s attitude and subsequent success as a serious scholar.
A student is considered absent if they miss one or more classes in a day. Whenever possible, if a student absence is anticipated we recommend that the student notify his or her teachers and request the assignments prior to the absence. Arizona College Preparatory is committed to meeting the district’s mission and has therefore set a goal of 95% daily attendance rate and developed
the following procedures to ensure student attendance.
Ideally your call to report your students absence should be done first thing in the morning between 6:00am - 8:00pm, so that their attendance is documented for their teachers to see. If you call out your student later than 8:00am the attendance will be documented in a time manner for teacher knowledge.
Virtual Distance Learning - Technology Issues
Should your student experience a technical issue, such as WiFi outage, please call the Attendance Line 480-424-8003 and we will document the attendance with a exempt code that will not penalize the students attendance, so that teachers will be informed to work with the student.
Virtual Distance Learning - Appointments
Should your student need to leave their virtual learning classroom early, due to a e.g.: Doctor / Dentist / Orthodontist appointment (see Excused Absences) the students parent/guardian will need to report the absence from school. This refers to full classroom absences, late arrival or early release from their virtual classroom.
Illness, medical appointments, family bereavement, and court appearances are examples of absences that will be excused when the following procedures have been followed.
1. Parents must call the Attendance Line within 24 hours of a student’s absence from school.
2. Parents must phone in each day that their student is absent; calling in on the first day of an absence will only excuse that day.
3. In the event that a phone is not accessible, a note signed and dated by the parent explaining the reason for the absence will be acceptable upon the student’s return to school.
4. Parents will be notified by an automated message on the day of the absence, if they have failed to call in.
5. Failure to call within the 24-hour period will result in the student receiving an unexcused absence.
6. Any absence due to an illness that requires the student to be out of school for 3 or more consecutive days will only be excused by a doctor’s note.
7. In cases where a student may be absent due to a chronic/on-going medical condition, a note from a physician, on official stationary, explaining school attendance will suffice as a doctor’s excuse for all student absences related to the condition. The absence must still be called in prior to receipt of the doctor's note.
Missed Assignments Due to Absence
It is the responsibility of the student to make up all missed assignments after an absence from school. If a student is unable to attend school and seeks their assignments, they should contact one of their classmates for that information, Go to each of their teachers webpages &/or Google Classrooms, do not contact the school office. The following guidelines have been established for such work.
1. For each day missed from an excused absence, the student has an equal number of days to make up work. Failure to do so may result in a failing grade or no credit.
2. In cases involving an extended illness of more than three days, parents should arrange with the school to have work picked up for the student.
Work must be requested 24 hours in advance of pick-up.
Babysitting and over-sleeping are examples of absences that will not be excused. Each unexcused absence will result in a student receiving a consequence. Five unexcused absences in one semester may result in a citation requiring the student to appear before a judge on charges of truancy.
A student who accrues 10 or more absences – even though they may be excused – will result in notification to the district truancy officer who may require that all future absences be validated by a doctor’s excuse. Pursuant to Arizona Revised Statute - ARS 15-802/15-803, students who exceed an absentee rate of 10% are considered truant, even if the absences are excused.
Arizona College Preparatory recognizes that a student may be late on occasion due to transportation problems or a family emergency. Students who are late to school must report to the office for a late pass in order to be admitted to class. If your student will be late, please provide him/her with a signed excuse or sign them in at the office on arrival. Tardiness due to medical appointments or to circumstances beyond a family’s/driver’s control will be excused. (The dean will determine whether tardiness is excused, if a question arises.)
A tardy is defined by “not being in class and in their assigned seat when the late bell rings”. A student is tardy when they arrive to class after the late (second) bell has sounded. Classroom instruction begins with the start of the late bell, therefore all students are to be in class & seated, prior to the late bell.
To begin school on time all students must be in class prior to the 7:45am late (second) bell sounding. Students have a 5 minute passing period between classes. All students are to be in class and be seated and ready to begin class, when the late bell rings. Teachers will mark all students, who arrive after the late bell, as an 'unexcused tardy'. Students who are tardy because they have been with another teacher, the counselors office or the main office, will arrive to class with a pass to excuse the tardy.
Persistent tardiness interrupts the instruction and undermines the morale that are of benefit to all students and families. On the third occasion that a student is tardy in a quarter, a lunch detention slip will be issued to the student. Of course, arrival to school after first hour will also be counted as tardiness. For each subsequent tardy in the quarter, another detention will be issued. When a student has received three detentions for tardiness in a quarter then he or she will be suspended from school for five days and placed on an attendance contract
Withdrawal from School
If it becomes necessary for you to withdraw your student from school during the school term you should notify administration two days in advance to prepare transfer records. You will be given a withdrawal sheet to take to each teacher for proper clearance. Parents may come to school and make the withdrawal at any time. Having the forwarding address of the new school is very helpful. All school-issued books and materials must be turned in prior to withdrawal.
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