Hamilton High School Attendance/Tardy Policy
High School administration, faculty and staff encourage students to be at school on time every day. Student attendance closely matches student academic achievement. Students who are absent from school miss the introduction of new material, interactions with peers in discussions, activities and presentations. The attendance policy is intended to involve parents, to teach students responsibility and to provide for optimum instruction and academic accountability. Administration may require medical documentation for excessive or habitual absences.
A. Tardy To School
In order for a student to be excused from class when he/she is late to school, the student must check in at the attendance desk to be signed in. In order to excuse the tardy, the attendance office must receive a phone call within a 24-hour period from a parent/guardian. A note from the doctor’s office, dentist office or court system will also excuse a student in lieu of a parent calling. An unexcused reason for a tardy will result in an unexcused pass to class. For the first period of the student’s school day, he/she will be allowed five (5) tardies, excused or unexcused. For every five (5) tardies, the student will be assigned to Saturday School.
B. Tardy To Class
Students whose tardy is unexcused for any period except the student’s 1st period of the day will receive consequences based on the teacher’s classroom policy (i.e after school detention, loss of points, etc.). If a student comes to school late after first period and would be considered tardy to a class, the student must check in at the attendance desk to be signed in. In order to excuse the tardy, please refer to the school procedures outlined above in the Tardy to School section. A parent/guardian may not call in to excuse a tardy when a student is traveling from class to class.
Additional disciplinary measures may be taken against students who are habitually tardy.
An absence is recorded any time a student misses 15 minutes or more of a class period. Absences can be defined as excused or unexcused.
1. Excused Absences
A parent or legal guardian must call the attendance office within 24 hours of the absence to officially excuse students from school or particular periods of classes during the day. When a parent brings or picks up a student, he/she must be signed in/out at the attendance office. If a student needs to leave campus during school hours, he/she must go to attendance before school to get a pass, pending parent verification. No student will be permitted to leave campus without a pass from attendance.
Students are responsible for making arrangements with their teachers to complete make-up work for excused absences. The make-up work must be completed within the same amount of time after returning as the class periods absent from class (for example, allow two class periods to complete make-up work for two class periods of absences).
Excused absences include, but are not limited to: individual illness or health conditions, serious illness in the immediate family (documentation required), religious holidays, death in the immediate family, school sanctioned activities, and medical and dental appointments (documentation required).
A.R.S. §15-803 (B) states that absences may be considered excessive when the number of absent days exceeds ten percent of the number of required attendance days prescribed in A.R.S. §15-802. Ten percent equates to nine (9) days of absences per semester regardless of whether they are excused or unexcused. Students with excessive excused absences may be required to provide medical documentation to remain in class and excuse any further absences. If additional absences occur, and medical documentation is not provided, the student will be referred to administration.
2. Unexcused Absences
Unexcused absences are considered truancies. If a student misses only one period, the unexcused absence will be considered as ditching class, and the student may be referred to administration.
While parents may be aware of these circumstances, the absence will remain unexcused for attendance purposes. Work cannot be made-up for credit for unexcused absences. A parent/guardian phone call will not be justification as an excused absence.
D. Consequences for Absences:
The following actions will be taken after five (5) and after nine (9) excused/unexcused absences per semester and if a student reaches 10 consecutive absences in a semester:
1. Five Absences
When a student reaches five (5) absences whether excused or unexcused, they will receive the 5-Day Absence Warning Letter. The parent/guardian will receive the letter via email (or U.S. Mail if email is not available).
2. Nine (9) Absences
When a student reaches nine (9) absences whether excused or unexcused, they will receive the 9-Day Absence Final Warning Letter. The parent/guardian will receive the letter via email (or U.S. Mail if email is not available).
3. 10 or More Absences
Once a student reaches 10 or more absences, they will be referred to administration.
4. 10 Consecutive Absences
After 10 consecutive days of absences per semester, the state requires schools to automatically withdrawal the student.
Sign Out Policy:
Students are not permitted to leave campus without permission. Parent /guardian must show picture ID in order to pick up a student. Anyone other than the parent/guardian on campus to pick up a student must be listed on the emergency card. Seniors with a half day must show their ID to security each day to leave school grounds.
Students leaving campus who drive:
Hamilton High School is a closed campus therefore we require parents to call and send in a written note with the student if he/she is to leave campus. Students will need to drop off their note in the morning at the Attendance Office. However, if a student needs to leave campus during school hours and does not have a note, parents may call the Attendance Office and email or fax over a signed note giving them permission to leave. Written permission MUST include parent/guardian name, parent/guardian contact information, relationship to the student, student’s full name, ID number, the time student should be released, and a parent signature.
If the student does not check out in Attendance before leaving campus, it will be considered an unexcused absence.